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Internships & Jobs
Team Roles
Cyber Security
We seek a proactive and detail-oriented cybersecurity intern to join our team. The intern will play a crucial role in ensuring the security of our online tutoring sessions and safeguarding sensitive information. This is an excellent opportunity for someone looking to gain hands-on experience in cybersecurity while contributing to a meaningful cause.
Social Media
This intern will promote and build awareness of the HUG Reading program brand through the use of engaging content distributed through various digital channels. They will be involved in all aspects of social media promotion from the brainstorming process, content creation, content postings, and maintaining digital engagement.
Detailed Job Descriptions
IT and Data Management Intern
This Technology and Data Management internship is a 6 -12 month, part-time (6-20 hours per week) internship. This role requires an energetic, dedicated and detail-oriented person who can manage multiple tasks. This individual is a team-player with an entrepreneurial spirit, willingness to learn and ability to manage multiple tasks while adapting to shifting priorities.
Responsibilities include:
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Work to identify, organize, and manage primary and secondary data relevant to H.U.G.’s work
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Identify, collect, and update historical data
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Maintain electronic copies of all data collected in a well-organized and logical structure
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Provide quality assurance for raw data files, reconcile missing metadata, and prepare the data for upload
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Support liaising with project staff and partner organizations in data archive issues
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Help to develop reports and data analytics
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Identify new resources and services for data management and collection
Qualifications:
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Currently enrolled in a University
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Proficiency in Excel or google required
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Proficient written and verbal communication skills
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Ability to translate business requirements into non-technical terms
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Manage master data, including creation, updates, and deletion
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Proficiency in other Database Management Systems, including Zoho, desirable
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Working experience with Cloud Computing Platforms, including AWS, also desirable
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Demonstrated leadership, versatility, and integrity
Cyber Security Intern
Location: Remote
Duration: 6 months to 12 months
Position Overview:
We seek a proactive and detail-oriented cybersecurity intern to join our team. The intern will play a crucial role in ensuring the security of our online tutoring sessions and safeguarding sensitive information. This is an excellent opportunity for someone looking to gain hands-on experience in cybersecurity while contributing to a meaningful cause.
Key Responsibilities:
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Conduct Background Checks: Perform background checks on tutors and staff to ensure a safe and secure environment for students.
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Security Awareness Training: Conduct or participate in security awareness training sessions for employees and volunteers.
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Policy Development and Maintenance: Assist in the development and maintenance of security policies, procedures, and standards.
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Compliance Audits: Conduct audits to ensure compliance with security policies, regulatory requirements, and industry standards such as GDPR, FERPA, and COPPA.
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Risk Assessment: Identify, assess, and document potential security risks and their impacts.
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Risk Mitigation: Provide recommendations for mitigating identified risks and improving security measures.
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Documentation: Create and update documentation related to security policies, procedures, and incidents.
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Stay Informed: Keep up to date with the latest cybersecurity trends, threats, and technologies.
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Volunteer Monitoring: Monitor and ensure that volunteers adhere to company policies and maintain appropriate behavior and interactions with students on Zoom.
Qualifications:
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Currently pursuing or recently completed a degree in Cyber Security, Information Technology, or a related field.
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Knowledge of cybersecurity principles, practices, and technologies.
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Familiarity with regulatory requirements such as GDPR, FERPA, and COPPA.
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Strong analytical and problem-solving skills.
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Excellent written and verbal communication skills.
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Ability to work independently and as part of a team.
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Attention to detail and strong organizational skills.
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Experience with Zoom and other online communication tools is a plus.
Benefits:
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Gain practical experience in cybersecurity within an educational context.
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Work remotely with flexible hours.
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Contribute to a meaningful cause and make a positive impact on students' lives.
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Receive mentorship and guidance from experienced professionals.
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Potential for a letter of recommendation upon successful completion of the internship.
How to Apply:
Interested candidates should send their resumes outlining their qualifications and interest in the position to directorhr@hugreading.org.
Social Media Intern
The primary role of the Social Media Intern is to promote and build awareness of the HUG Reading program brand through the use of engaging content distributed through various digital channels. The Social Media Intern will be involved in all aspects of social media promotion from the brainstorming process, content creation, content postings, and maintaining digital engagement.
The role is a remote, part-time (about 20 hrs. per week) position. An ideal candidate will have measurable experience working with social media, as well as the ability to work with and collaborate with others. Other favorable qualities include a detail orientation, project management, and a passion for our organization's mission.
Education:
The ideal candidate possesses an undergraduate/graduate student in journalism, communications, public relations, marketing, digital filmmaking, digital media, graphic design or a development-related field.
Responsibilities:
Draft and organize social media content to promote H.U.G., on Twitter, Facebook, LinkedIn, and Instagram
Contribute to social media quantitative and qualitative analytics reporting
Source, create, and coordinate content for social media campaigns and observances
General social media planning, research, reporting, and coordination as assigned.
Develop press releases and media advisories
Required Skills:
Experience with Canva editing software
Photo, video, and audio editing
The Creation of Infographics
Gifs, animations, and graphics
A demonstrated ability to create engaging digital content
Communications Intern
This Communications internship is a 6-12 month, part-time (6-20 hours per week) internship. This role requires an energetic, dedicated and detail-oriented person who can manage multiple tasks. This individual is a team-player with an entrepreneurial spirit, willingness to learn and ability to manage multiple tasks while adapting to shifting priorities.
Depending on skill set, this individual will assist with communications tasks including, but not limited to: writing and editing, photo and video production and editing, web and social media analytics, social media content, graphic design, virtual event coordination and other communications and administrative support tasks as assigned.
Education:
Ideal candidate is an undergraduate/graduate student in journalism, communications, public relations, marketing, digital filmmaking, digital media, graphic design or a development-related field.
Responsibilities:
Applicants will provide support in the following areas. As no single applicant is likely to have all of the following skills, applicants with experience in at least 2-3 of these areas, and a willingness to expand their skillset should feel comfortable applying.
Social Media:
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Draft and organize social media content to promote H.U.G., on Twitter, Facebook, LinkedIn and Instagram
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Contribute to social media quantitative and qualitative analytics reporting
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Create and coordinate content for social media campaigns and observances
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Source content from staff
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General social media planning, research, reporting and coordination as assigned
Writing and Editing:
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Photo captions
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Copyediting
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Press releases and media advisories
Photo, Video and Graphics:
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Edit and format photos and videos for social media and web (Using Canva as the main Editing Tool)
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Photo, video and audio editing
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Photography and videography
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Infographics
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Gifs, animations and graphics
Media Relations:
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Help compile and update media contact lists
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Prepare media reports on assigned subjects
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Identify and research opportunities to share H.U.G. stories with relevant journalists and media outlets.
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Assist with press release/media advisory writing, editing, distribution, and media outreach
Miscellaneous Communications and Administrative Support:
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Taking notes during meetings
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Create and manage PowerPoint presentations
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Report preparation for meetings and presentations
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General administrative and communications support as assigned.
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Spanish language skills desirable
Volunteer Recruitment Intern
The Volunteer Recruitment Intern will work with H.U.G. to identify volunteer candidates with the right skills and talents to take on the organization’s specific project. The Volunteer Recruitment Intern will do so by working with the organization to understand specific volunteer needs, building partnerships with individuals and entities to access pools of potential volunteers, and defining a process for ongoing recruitment, as needed. This individual will exhibit strong networking and influencing skills and a process-oriented mindset.
Responsibilities:
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Assisting with the coordinating and scheduling volunteers for H.U.G
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Ensure Volunteers are properly utilized and engaged
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Respond to volunteer inquiries in a timely and efficient manner
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Help coordinate Volunteer Recognition Activities
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Protect H.U.G’s value and individuals’ privacy by maintaining confidentiality
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Assisting with Volunteer Recruitment and Outreach Events
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Seek out partners, institutions or channels (e.g. online platforms, social media) that can provide volunteers with the right skill sets
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Vet prospective volunteers on behalf of H.U.G.
Qualifications and Skills Needed:
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Working toward a college degree, preferably in a related field (e.g., Business Administration, Nonprofit Management, or Social Work)
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Previous internship or related experience in volunteer engagement and/or management is a plus
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An effective communicator, both written and oral
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Ability to communicate in a professional manner with staff, volunteers, and family partners
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Self-motivated, good organizational skills, detail-oriented, ability to prioritize, multi-task and meet deadlines
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Enthusiasm for the mission of H.U.G. and the students and schools we serve
Donor Relations Intern
This Donor Relations internship is a 6 -12 month, part-time (6-20 hours per week) internship. This role requires an energetic, dedicated and detail-oriented person who can manage multiple tasks. This individual is a team player with an entrepreneurial spirit, willingness
to learn, and ability to manage multiple tasks while adapting to shifting priorities.
As Donor Relations intern, you will be given the opportunity to guide and direct donors
through the donation process. Through the use of online platforms, you will be responsible for
maintaining positive relationships and communication patterns with various organizations. Along
with communications work, other duties include filing donation forms, and informing the HUG
team of our donations in progress.
Responsibilities:
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Lead engagement efforts to attract interest from potential donors
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Maintain relationships with existing donors through the use of thoughtful communication
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Assist HUG throughout the donation process. This includes:
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Sending out relevant documents to donors
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Completing and filing paperwork related to each donation
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Keep relevant internal stakeholders, informed of the stages of each donation as they occur
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Qualifications:
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Working toward a college degree, preferably in a related field (Business Administration, Nonprofit Management, Finance, Etc.)
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Proficient written and verbal communication skills
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Ability to translate business requirements into non-technical terms
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Demonstrated leadership, versatility, and integrity
On-Site Specialist
A H.U.G. volunteer/employee who is also responsible for transporting any needed session materials to and from session locations. This specialist internship is a 6-12 month, part-time (2-10 hours per week) internship. This individual will need to bring all H.U.G. technology (ipads, headphones, backup charges) to the locations (or retrieve them from the school) and set them up prior to the session and also distributing any materials for the students to keep.
Delivering materials:
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Must arrive at the location at least thirty minutes prior to the beginning of the session. Complete any check in process with the school or program faculty. They will then take attendance of the students and communicate who is and is not present to the session coordinator so they can prepare the tutors.
Set up:
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This will include turning on all ipads/ computers that will be used for the session and opening zoom. Turn on all ipads, spread them out around the room, and place each child's name tag in front of their ipad. The zoom code should then be typed into each device and students should each be assigned a device and their names entered to the zoom before joining the session so they can be identified by the session coordinator. Headphones should also be plugged into each device. Space students out as much as possible, facing walls if possible.
Zoom Step by Step:
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Connect each iPad to the wifi in the iPad “Settings”
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Open the light blue Zoom app on the iPad
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Click “Join” (blue plus button)
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Enter the meeting ID# and click the blue “Join” bar
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Wait for the host to let everyone in the meeting
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You may have to manually turn the video on & choose to “Call/Join Internet Audio” (in the bottom left corner if the option does not appear on the screen)
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All of the students and tutors will be in the main room and should wait patiently
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The HUG Online Specialist will open the breakout rooms and begin assigning each student to their own room
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Instruct each students to click “Join Breakout Room” when the option pops up on the screen
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The students are in and can begin their tutoring lesson!
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At the end either the HUG Specialist will end the meeting, or the students can choose to click “Leave Meeting”
Session Monitoring:
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During the session this H.U.G. volunteer/employee will be responsible for ensuring students' audio and video are working properly. They should also ensure that each student enters their correct breakout room. The monitor should be in constant communication with the session coordinator on the zoom call and/ or by phone.
End of Session (any extra time):
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Please play Simon Says with students if there is any extra time (Simon Says raise your right hand, Simon says hug yourself, Simon says hop on one foot etc)
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They also like to play a game where you ask them to hold up the right amount of fingers on top of their head. For example, you can ask them to show you five fingers using two hands (like bunny ears on top on their head – 3 fingers on one hand and two fingers on the other hand etc). Go slightly quickly and it engages their brains.
Clean up:
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Once the session has ended all technology should be collected, accounted for, and sanitized. All headphones should be placed back in cases (if applicable.) All items will be counted and placed back in the container for transportation (bag or tote.) If there is any material to hand out (books, mints, stickers, or goodie bags) those should be given to each student. As the students leave the session and ask them what they want to “BE for the week?” Ie. BE respectful, BE persistent, etc. (note: Mints stimulate alertness) All materials should be sanitized and charged in between each session.
Qualifications for Virtual and Onsite Specialists:
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Strong organizational skills
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Strong people skills
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Strong communication skills
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Some management experience or ability
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Teaching or tutoring experience
Online/Virtual Specialist
30 minutes prior to session:
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Log into Zoom 30 minutes prior to the session start time.
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Build Breakout Rooms (build a few more than you need, just in case you need to move anyone).
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Admit tutors 30-15 minutes before.
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Take attendance as tutors enter. Remind them of their student and student’s grade. Remind them to change screen name to first name or HUG first name.
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Check technology on each tutor to make sure they are logged into their H.U.G. email and are in the correct classroom and lesson.
Session start time:
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Admit students at start time via the Waiting Room. Rename any student(s) who have an incorrect screen name.
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Greet students and designate a tutor to Lead Be the Difference message to the whole group while you organize the Breakout Rooms (3-4 minutes).
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Send students + tutors to Breakout Rooms (Open All Rooms).
Wrapping up session:
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Pop in between Breakout Rooms to observe sessions and answer questions.
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Be available for ‘Ask for Help’ messages and texts from tutors.
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Send broadcast to all Breakout Rooms at 15 minutes to the hour, informing them that they have about 5 minutes left.
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Send broadcast to all Breakout Rooms at 10 minutes to the hour, informing them that the rooms are being closed. Click Close All Rooms.
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Lead goodbyes and send students out.
After the session:
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Lead Tutor Debrief, taking notes to send to the H.U.G. Office, as needed. Ask who didn’t finish their 1st read or 2nd read. Take notes. Ask if tutors have any questions or concerns. An idea for the debrief is to have tutors share 1 good thing/1 bad thing from the session. You can send ‘good things’ to the H.U.G. Team to be included in the newsletter.
Qualifications for Virtual and Onsite Specialists:
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Strong organizational skills
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Strong people skills
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Strong communication skills
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Some management experience or ability
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Teaching or tutoring experience
H.U.G. Tutor
H.U.G. is a reading intervention program that works to improve the 3rd grade reading comprehension levels. Our tutors work one on one with a child to take them on a journey through our H.U.G. program, empowering them to become readers. Our proven program gives our tutors the tools to BE THE DIFFERENCE in a child's reading ability and also their life. You will meet with your student over the course of three months each semester.
Requirements:
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Ability to read at a 4th grade level
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Be at least 17 years old
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Have a desire to learn technology for H.U.G process
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Be proficient on zoom (training and support provided)
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Complete background check and abide by the H.U.G code of ethics
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Attend approximately 2 to 4 hours of tutor training that covers trauma informed care, technology training, and H.U.G. fidelity training
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H.U.G. tutor schedule:
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At least one hour per week
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Fall: September to December
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Spring: January to March
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Must have a computer with a camera
15 Minutes Before the H.U.G. Session:
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You will access your Google Classroom and have that week’s lesson pulled up on your computer screen.
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You can pre-fill out the forms during this time in order to save time during the tutoring session.
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Please be sure that you are in a quiet place with your phone silenced, door closed, etc. to reduce distractions during the call.
In Session:
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Once you are in your breakout room start screen sharing. Each Breakout Room will have a tutor + student.
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You want to establish the H.U.G. rules well, such as staying in your seat, keeping attentive to the session, making sure distractions are minimal
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Please start wrapping up your session at 10 minutes to the hour. The H.U.G. administrator will send a reminder telling you to do so.
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Stop screen sharing your Google Classroom screen and say goodbye to your student.
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Special Note: If you didn’t get to fill out every form and Submit, you can go back in and do so after the call. Just don’t close out your Google Classroom until everything has been submitted!
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Fill out Post-Lesson Questionnaire (Tutor fills out without Student)